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Pet Sitter Visit Report Card Template — Free PDF & Editable Download

The report card is the document pet-sitting clients actually wait for — and the one most sitters improvise as a text message. This card makes it a record: arrival and departure times, feeding, the walk, litter, medication marked given, refused or not given, the home and security check, and the photo note — one card per visit, carrying the booking and visit references that tie it to the schedule and the invoice. Paid versions of this document sit behind marketplace paywalls, mostly under personal-use licences; this one is free for your business, printable, editable, and built as the daily link of the FormNest pet-sitting chain.

⬇ Free download — PDF + editable DOCX

One click. No email address, no account, no watermark. Print it, or edit the DOCX and save it as your own master.

⬇ PDF (print-ready)⬇ DOCX (editable)

Free for your own business use — please don't redistribute or resell the files.

The template — full preview

[Your Business Name]

[phone] · [email] · [address]

Pet Sitter Visit Report Card

For pet sitters and dog walkers — the short record completed after each visit and sent to the client. One card per visit.

Visit details

Client name:

Booking reference:

Visit reference:

Visit date:

Assigned sitter:

1 · Visit timing

Arrival time:

Departure time:

Total visit duration:

☐ Entry completed

☐ Exit completed

2 · Dog care — feeding & walk

☐ Food provided

☐ Fresh water provided

☐ Walk completed

☐ Harness and leash checked after the walk

Food amount given:

Walk duration (minutes):

Dog's condition

☐ Normal

☐ Unusually tired

☐ Anxious

☐ Other (note below)

Dog-care notes

3 · Cat care

☐ Food provided

☐ Fresh water refreshed

☐ Litter tray scooped

☐ Medication due

Food amount given:

Medication administered

☐ Given

☐ Refused

☐ Not given

☐ Not due

Medication time:

Medication note

4 · Home & safety check

☐ Doors and windows checked as instructed

☐ Alarm set as instructed

☐ Key secured / returned to designated location

☐ Home left in agreed condition

Any unusual home condition

5 · Photo & owner communication

☐ Photo taken

☐ Photo sent to owner

☐ Follow-up needed

Photo description / attachment reference:

Sitter's note to the owner

Follow-up details

Completion

Sitter initials:

Report sent to client at (time):

Client acknowledgement (optional):

Free template from FormNest (formnest.pages.dev) — free for your own business use; please do not redistribute or resell.

See it filled in — a worked example

Example details only — a fictional client, shown so you can see exactly what a completed card looks like. This is visit 1 of Jordan Lee's seven-visit booking with Paws & Paths Pet Care: Scout the dog and Juniper the cat, one 30-minute visit a day, November 9–15, 2026.

Pet Sitter Visit Report Card — Paws & Paths Pet Care · Visit 1
Visit	Client: Jordan Lee · Booking PP-1109 · Visit reference PP-1109-V1 · Monday, November 9, 2026 · Sitter: Emma Brooks · Arrival 9:00 AM · Departure 9:30 AM · Duration 30 minutes · Entry and exit completed
Scout — dog care	Food: yes — 1 cup dry food · Fresh water provided · Walk completed — 20 minutes · Harness and leash checked and stored · Condition: normal · Note: walk completed without difficulty; no greetings with unfamiliar dogs
Juniper — cat care	Food: yes — 1 pouch wet food · Water refreshed · Litter tray scooped · Medication due: yes · Medication: given at 9:15 AM · Note: client-supplied tablet given in the approved treat; no refusal observed
Home & safety	Doors and windows checked · Alarm set as instructed · Key secured at the designated location · Home left in agreed condition — nothing unusual observed
Communication	Photo taken and sent: yes — Scout relaxing indoors after his walk; Juniper near the feeding area · Sitter's note: "Both pets settled and comfortable. Food and water completed. No concerns observed." · Follow-up needed: no · Sitter initials: EB · Report sent 9:34 AM

One card per visit — visits PP-1109-V2 to V7 (November 10–15) each get their own card, never one combined weekly sheet. Seven dated cards are what make the invoice at the end of the booking unarguable.

What's included

Visit details
1 · Visit timing
2 · Dog care — feeding & walk
Dog's condition
Dog-care notes
3 · Cat care
Medication administered
Medication note
4 · Home & safety check
Any unusual home condition
5 · Photo & owner communication
Sitter's note to the owner
Follow-up details
Completion

Who should use it

Independent pet sitters sending a written update after every visit
Dog walkers whose visits include feeding, litter or medication tasks
Small pet-care businesses that need every sitter reporting the same way

How to use it

Prepare one blank card for each scheduled visit, with the booking and visit references already filled in.
Complete the timing and care sections immediately after the visit, while the details are exact.
Record medication honestly — given, refused or not given — and follow the care instructions if a dose is refused.
Send the completed card and the agreed photos to the owner, and keep a copy with the booking records.

Printing & customization

Prints on US Letter or A4 across two pages — one card per visit. In the editable version, pre-fill the client, pets and booking reference once, then print a week's worth at a time.

Simple usage licence

Free for your own business use — print it, fill it, edit the editable version and save it as your master. Please don't redistribute, resell or re-upload the files themselves; link to this page instead.

Frequently asked questions

Should I complete one report card per day?

Yes. Separate dated cards create a reliable record of every visit — and they are what the invoice reconciles against at the end of the booking.

Should I record medication if the pet refuses it?

Yes. Mark refused or not given, note what happened, and notify the owner according to the care instructions. A card that only records successes is not a record.

Can I send the report digitally?

Yes — a completed PDF or a clear photograph of the paper card can be sent by whatever method you agreed with the client. Keep your own copy either way.