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Pet Sitting Client & Pet Intake Form Template — Free PDF & Editable Download

A pet sitter takes responsibility for two things at once: animals who cannot explain themselves, and a home the client is not in. This intake collects what both responsibilities require before the first visit — a separate profile for every pet, veterinary and emergency contacts, feeding and medication details, and home-access arrangements recorded by reference, never by full code. Online versions of this form are mostly form-builder clones or software sign-up bait with no printable document behind them; this one is a free, printable, editable form that opens the FormNest pet-sitting chain and feeds the care instructions sheet that follows it.

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⬇ PDF (print-ready)⬇ DOCX (editable)

Free for your own business use — please don't redistribute or resell the files.

The template — full preview

[Your Business Name]

[phone] · [email] · [address]

Pet Sitting Client & Pet Intake Form

For pet-sitting businesses — the client, pet, veterinary, emergency-contact and home-access information collected before the first visit.

Document details

Client reference:

Intake date:

Booking reference (if known):

1 · Client profile

Client full name:

Service address:

City, state, ZIP:

Primary phone:

Email:

Secondary contact name:

Secondary contact phone:

Relationship to client:

Preferred communication

☐ Text

☐ Email

☐ Phone

2 · Pet profile (repeat for each pet)

Pet name:

Animal type

☐ Dog

☐ Cat

☐ Other

Breed or description:

Age / date of birth:

Approximate weight:

Identifying features:

Sex

☐ Male

☐ Female

☐ Unknown

Spayed / neutered

☐ Yes

☐ No

☐ Unknown

Temperament

☐ Friendly

☐ Shy

☐ Anxious

☐ Reactive

☐ Other

Behavioural triggers or handling warnings

Feeding preferences and restrictions

Allergies or sensitivities disclosed by client:

Exercise and activity requirements:

Toilet / litter arrangements:

Medication or health instructions:

Other care notes

3 · Veterinary details

Regular veterinarian / clinic:

Clinic address:

Clinic phone:

Preferred emergency veterinary hospital:

Emergency hospital phone:

Pet insurance provider / policy reference (optional):

Client-authorised veterinary contact instructions

4 · Emergency contacts

Emergency contact name:

Relationship:

Phone:

Alternative emergency contact:

Relationship:

Phone:

Contact order / instructions

5 · Home & access arrangements — access method

☐ Client present

☐ Key

☐ Lockbox

☐ Door code

☐ Other

Key reference:

Lockbox reference:

Alarm instruction reference:

Parking arrangements:

Areas that must remain closed:

Other animals or household hazards:

Restricted-access instruction

Entry and exit instructions

6 · Feeding & medication summary (per pet)

Pet name:

Food type and quantity:

Feeding time:

Water instructions:

Medication name:

Client-provided dose:

Administration time:

Administration method:

Missed / refused-dose instructions

7 · Booking & service needs

Expected start date:

Expected end date:

Expected visits per day:

Preferred visit window:

Walk duration:

Additional tasks requested

☐ Feeding

☐ Water refresh

☐ Litter / toilet care

☐ Medication administration

☐ Plant watering

☐ Mail collection

☐ Other (note below)

8 · Acknowledgement of information

This is an information-gathering and operational record. It is not a contract, liability waiver, veterinary authorisation or substitute for separately agreed service terms.

☐ The information supplied is accurate to the best of my knowledge

☐ I will notify the business of changes to pet health, behaviour, medication or access arrangements

☐ I acknowledge receipt of this intake information record

Client name:

Client signature:

Date:

Prepared by:

Staff / sitter signature:

Date:

Free template from FormNest (formnest.pages.dev) — free for your own business use; please do not redistribute or resell.

See it filled in — a worked example

Example details only. Jordan Lee's intake, completed with Paws & Paths Pet Care on November 8, 2026 — the day before the booking starts. Everything the care instructions sheet, the schedule and the key log say later traces back to this form.

Client & Pet Intake — Paws & Paths Pet Care
Client	Jordan Lee · Client reference PP-1109-C1 · Intake date November 8, 2026 · 1847 Willow Creek Drive, Springfield, IL 62704 · (217) 555-0148 · jordan.lee@example.com · Preferred communication: text · Alternate contact: Taylor Lee (sibling), (217) 555-0176
Pet 1 — Scout	Dog, mixed breed, 4 years, approx. 42 lb · Temperament: friendly · Food: 1 cup dry food per visit · Exercise: 20-minute leash walk, front-clip harness · Behaviour: avoid greetings with unfamiliar dogs · Allergies: none disclosed · Medication: none reported
Pet 2 — Juniper	Cat, domestic shorthair, 7 years · Food: 1 pouch wet food per visit · Water: refresh daily · Litter: scoop daily · Medication: one client-supplied prescribed tablet, 9:15 AM, given in a small approved treat · Allergies: none disclosed
Veterinary	Regular clinic: Springfield Family Veterinary Clinic, (217) 555-0182 · Emergency hospital: Springfield Emergency Animal Hospital, (217) 555-0194 · Instruction: call Jordan first where practical; in an urgent emergency, contact the veterinary provider and the owner promptly
Home access	Access method: key · Key reference PP-1109-K1 · Alarm reference PP-1109-A1 · Parking: driveway · Entry: front door · Restricted area: closed home office · The full alarm code is held separately in restricted access instructions — it is not written on this form
Booking needs	November 9–15, 2026 · One visit per day, 9:00–9:30 AM, 30 minutes · Scout's 20-minute walk included · Feeding, water, litter and Juniper's medication included
Acknowledgement	Information accuracy confirmed: yes · Changes to care or access information to be reported: yes · Receipt acknowledged: yes · Signed Jordan Lee (illustrative), November 8, 2026 · Prepared by Emma Brooks (illustrative)

Notice the two separations this form keeps: the pets have individual profiles because their care genuinely differs, and the alarm exists on paper only as a reference — the code itself lives in a restricted record, never on a form that travels.

What's included

Document details
1 · Client profile
Preferred communication
2 · Pet profile (repeat for each pet)
Animal type
Sex
Spayed / neutered
Temperament
Behavioural triggers or handling warnings
Feeding preferences and restrictions
Other care notes
3 · Veterinary details
Client-authorised veterinary contact instructions
4 · Emergency contacts
Contact order / instructions
5 · Home & access arrangements — access method
Restricted-access instruction
Entry and exit instructions
6 · Feeding & medication summary (per pet)
Missed / refused-dose instructions
7 · Booking & service needs
Additional tasks requested
8 · Acknowledgement of information

Who should use it

Pet sitters onboarding a new household
Dog-walking businesses adding sitting visits to their services
Any sitter who has ever arrived to find a second pet, a new lock, or a medication nobody mentioned

How to use it

Complete the intake before the first visit — never during it.
Create a separate pet profile for every animal, even animals from the same household; their care will differ.
Ask the client for feeding and medication instructions in writing, and copy them exactly — do not summarise from memory.
Verify the veterinary and emergency contacts, then transfer the confirmed details into the care instructions sheet.

Printing & customization

Prints on US Letter or A4 across four pages. Duplicate the pet-profile section in the editable version for households with more than two pets, and store completed forms securely — they hold private household information.

This form is not a contract

The intake records information — who the client is, what each pet needs, who to call, how to get in. It is not a service agreement, liability waiver or veterinary authorisation, and it does not replace any terms you separately agree with a client. Keeping operational records and legal agreements separate is deliberate: this is the document that has to be complete, current and actually usable on visit one.

Simple usage licence

Free for your own business use — print it, fill it, edit the editable version and save it as your master. Please don't redistribute, resell or re-upload the files themselves; link to this page instead.

Frequently asked questions

Is this a pet-sitting contract?

No. It records client and pet information for operational use. It is not a contract, a liability waiver or a veterinary authorisation, and the form says so on its face.

Should each pet have a separate profile?

Yes. Different animals in the same home routinely have different food, exercise, behaviour and medication needs — a shared profile is how a cat's medication ends up described as 'the pets' medication'.

Should I collect veterinary details before the first visit?

Yes — confirm the regular clinic and the emergency hospital while nothing is wrong. The middle of an emergency is the worst possible time to ask for a phone number.