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Pet Sitter Key & Home-Access Log Template — Free PDF & Editable Download

A pet sitter holding a client's house key holds the most sensitive physical object in the business — and most sitters track it nowhere at all. This log gives every key a coded reference (never the client's address on a tag), records who received it and when, logs every custody transfer, and closes the record when the key comes back and temporary access ends. Full alarm codes never appear on it: the log references credentials, it does not contain them. It applies the same privacy discipline as our cleaning-business key log to the trade that needs it most.

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⬇ PDF (print-ready)⬇ DOCX (editable)

Free for your own business use — please don't redistribute or resell the files.

The template — full preview

[Your Business Name]

[phone] · [email] · [address]

Pet Sitter Key & Home-Access Log

For pet-sitting businesses — the restricted record of client keys and access: received, held, transferred and returned, by coded reference only.

Document details

Client reference:

Booking reference:

Record prepared by:

Date prepared:

Record classification: Confidential — Restricted Access.

1 · Client & access identification

Client name:

Service address (restricted record only):

Key reference:

Lockbox reference:

Alarm reference:

Key identification description:

Approved access period:

Approved personnel:

Access method

☐ Key

☐ Lockbox

☐ Door code

☐ Alarm

☐ Other

2 · Key custody register

Date	Time	Key ref	Transfer (received / issued / returned / transferred)	Released by	Received by	Condition	Signatures / initials	Notes

3 · Home-access credential record

Access type:

Reference identifier:

Restricted storage location / reference:

Authorised access holder:

Access start date:

Access end date:

Date access revoked:

Confirmed by:

☐ Instructions stored separately from this record

☐ Credential changed or revoked

4 · Return & closure

Return date:

Return time:

Returned to:

Received by:

Key returned

☐ Yes

☐ No

Key condition at return

☐ Good

☐ Damaged

☐ Missing

☐ Other

☐ Alarm / access permission ended

☐ Client notified of return

Closure notes

5 · Security notice

Never write full alarm codes on this record. Never attach a client's full address to a physical key tag. Use a coded reference that is meaningful only within the restricted business record. Do not share keys or credentials with unauthorised persons. Report lost, stolen or compromised access items immediately. Revoke temporary access after the booking ends.

Free template from FormNest (formnest.pages.dev) — free for your own business use; please do not redistribute or resell.

See it filled in — a worked example

Example details only. Jordan Lee hands Paws & Paths one front-door key the day before the booking; the log follows that single key through the week and home again.

Client Key & Home-Access Log — PP-1109 · Confidential — Restricted Access
Client & access	Jordan Lee · Client reference PP-1109-C1 · Booking PP-1109 · 1847 Willow Creek Drive, Springfield, IL 62704 (restricted record only) · Access method: physical key · Key reference PP-1109-K1 — single silver front-door key · Alarm reference PP-1109-A1 · Approved access: November 9–15, 2026 · Authorised holder: Emma Brooks
Custody — received	November 8, 4:00 PM — PP-1109-K1 received from Jordan Lee by Emma Brooks · Condition: good · Signatures: Jordan Lee and Emma Brooks (illustrative)
Custody — returned	November 15, 10:00 AM — PP-1109-K1 returned by Emma Brooks to Jordan Lee · Condition: good · Client notified: yes
Credential record	Access reference PP-1109-A1 · Full alarm code: not written on this form · Instructions held separately in the business's restricted access instructions · Access period November 9–15, 2026 · Access ended: yes, November 15, 2026 · Confirmed by Emma Brooks
Closure	Key returned: yes · Alarm / access permission ended: yes · All issued access items returned; no missing or damaged items reported

One key, two custody entries, zero ambiguity — and the key tag itself carries only the code PP-1109-K1, which means nothing to anyone who finds it.

What's included

Document details
1 · Client & access identification
Access method
2 · Key custody register
3 · Home-access credential record
4 · Return & closure
Key returned
Key condition at return
Closure notes
5 · Security notice

Who should use it

Pet sitters entering clients' homes while the clients are away
Dog-walking businesses holding keys for regular clients
Any sitter whose key ring has outgrown memory

How to use it

Assign a coded reference to each key or access item the day it is received — and put that reference, never the address, on the tag.
Record every custody transfer as it happens, including temporary handovers to a covering sitter.
Store the completed log separately from ordinary client paperwork, in a restricted place.
When the booking ends, record the return, verify the item's condition, and confirm that temporary access permissions have ended.

Printing & customization

Prints on US Letter or A4 across two pages. Store printed copies securely and separately from client-facing paperwork — this is a restricted business record, not a handout.

The privacy rule for this document

Two separations do the protecting: the log references alarm credentials but never contains them, and key tags carry a coded reference, never an address. Our client & pet intake form is built on the same rule — access information belongs in controlled records, shared only for a scheduled visit.

Simple usage licence

Free for your own business use — print it, fill it, edit the editable version and save it as your master. Please don't redistribute, resell or re-upload the files themselves; link to this page instead.

Frequently asked questions

Should I write the client's address on the key tag?

No. Use the coded reference. A lost key with an address on it is a burglary kit; a lost key with a code on it is just a lost key — annoying, documented here, and useless to whoever finds it.

Can I record the full alarm code on this log?

No. Record the credential's reference and keep the actual code in a separate restricted system. A paper log that travels or sits in a folder is the wrong place for a live code.

What should I do if a key is lost?

Notify the client immediately, document it — in this log's closure notes and, where it affects a booking, on an incident record — and follow the agreed security response. Speed and a written record protect both sides.